Chapter Housing Funds

For our undergraduates, having a chapter house that combines all the comforts of home with the best technology and resources for academic success is an invaluable advantage. Best of all, supporting your Chapter Housing Fund can be as affordable as the pizza you used to order for your late-night study sessions, or as extravagant as the entertainment center you bought right after college because it was too quiet in your own place.

Either way, if your chapter has established one of our chapter housing funds (Chapter Housing Fund or Chapter House Operating Fund) you can help make sure your chapter will always have a place to call home.

The House Corporation and Chapter can then request grants from those funds to benefit the chapter.

The grants take two forms–construction grants and operating grants.

A construction grant is used to pay for constructing or renovating the designated education areas of a chapter house or for acquiring furniture or equipment for the area. For example, the proceeds of a construction grant could be used to renovate a room in a chapter house for use as a library or study room, or to purchase furnishings and necessary equipment for a library or study room.

An operating grant is used to pay the direct and indirect costs of maintaining a designated education area. Direct costs include the costs of maintaining the designated education area and maintaining the furniture and equipment in the area. Indirect costs are the proportion of general operation costs of the chapter house applicable to the designated education areas. For example, if the designated education areas comprise 10% of the total available floor space in the chapter house, the operation grant funds could be used to pay 10% of the real estate taxes, insurance, utilities, etc. attributable to the chapter house.

The house corporation and chapter must supply the following:

Housing Operating Grant Requirements:

1. Housing Operating Grant Application (password: Operating)
2. The house corporation must also provide supporting documentation which substantiates these grant requirements:
   1. Percentage of Educational Square Footage space in the chapter facility and expenses attributable to that space
   2. Meeting Resolution requesting use of grant funds from the Phi Kappa Psi Foundation
   3. Chapter House Operating Budget
3. Once approved, a House Corporation Representative must complete a quarterly report and certification regarding the use of the educational areas of the chapter house.

Housing Construction Grant Requirements:

1. Housing Construction Grant Application (password: Construction)
2. The house corporation must also provide supporting documentation which substantiates these grant requirements:

1. 1. Official names of Chapter, House Corporation and university.
   2. Percentage of campus that is Greek and percentage that lives in chapter facilities.
   3. Percentage of Educational Square Footage space in the chapter facility
   4. Architectural plans.
      1. Rooms identified by name on plans.
      2. Plans to be provided in 8.5 x 11 format.
   5. Listing of square footages of each area represented on architectural plans broken out separately.
      1. Listing should note room name and location within facility (First floor, basement, etc.)
      2. Listing to include all supporting/ancillary areas (Stairs, hallways, etc.)
   6. Narrative description of the use of each room believed to be educational in nature and its furnishings.
   7. Complete project budget.
      1. Construction budget with basic categories of expenses. (Architectural fees, landscaping, construction costs, permitting, interior design, legal fees, surveying, furniture and equipment, etc.)
      2. Separate budget line item for each of the furniture and fixtures in the educational rooms.
      3. Separate budget line item for fire safety equipment for the educational areas.
      4. Separate budget line item for the computer wiring throughout the facility.
      5. Separate budget line item for desks, desk chairs and computers located in any room.
      6. Separate budget line item for fundraising consultant costs.
   8. Determination letter from the IRS recognizing the House Corporation to be exempt under Code Sections 501(c)(7) or 501(c)(2).
   9. House Corporation Articles of Incorporation.
   10. House Corporation Bylaws.
   11. House Corporation Letter of Standing from state of incorporation.
   12. Name and Email address of University official supporting the project.
   13. EFT Transfer Form

3. Once approved, a House Corporation Representative must complete a quarterly report and certification regarding the use of the educational areas of the chapter house.